What We Handle on Every Texas File
A TREC contract starts several clocks the moment it’s effective. At intake we put every one of them on the file, then we work the file to closing:
- Earnest money and option fee. Both are due to title within 3 days after the effective date. We track delivery until they’re receipted.
- The option period. The exact day and time it ends, so a repair amendment or termination decision never comes down to the last hour.
- Third Party Financing Addendum. The buyer’s approval deadline, with the lender kept on schedule for it.
- Title commitment and survey. The commitment, the T-47 or new survey, and the objection period that follows.
- HOA and property disclosures. The HOA addendum and resale certificate, the seller’s disclosure, and MUD and PID notices where they apply.
- Closing and funding. The closing date, any extensions, and the reminders before it.
Along the way:
- Introductions and updates. We introduce ourselves to the other agent, title and the lender, and keep them updated every week after the option period. You’re copied on everything.
- Your updates. A Monday update on what’s coming up, a Thursday last-call check-in on anything outstanding, and a Friday 9 a.m. report of what’s done with reminders for the weekend, plus 48-hour reminders before every contingency date.
- Documents checked as they come in. Signatures, initials, dates and blanks, and your brokerage’s back office kept current.
- Forms at your direction. TREC and Texas REALTORS® amendments and addenda, filled out only at your specific written direction, with the terms you give us.
- Listing coordination. From the signed listing agreement to live on MLS, checked, scheduled and uploaded.
For the full list in order, see our Texas real estate transaction checklist. We walk through each of these in our guides to the TREC 1-4 Family contract, the option period, earnest money in Texas, the T-47 and survey and the Notice of Buyer’s Termination.
How It Works
- Sign a little paperwork. Onboarding is same day or next day.
- Email us the executed contract and addenda. One email. We set up the file and send you the key dates.
- We work the file to closing. You get the Monday, Thursday and Friday updates, and we tell you when something needs your call.
See what to send on your first file and hiring a transaction coordinator in Texas: cost, options and what to ask.
Pricing for Texas Files
- Transaction coordination: $395 per side, per file. Billed to title and paid at closing, or invoiced to you.
- Listing coordination: $125 per listing.
- If the deal doesn’t close, there’s no fee. No subscription, no contract, and you pay only for the side you represent.
See everything that’s included and what a transaction coordinator costs across the industry.
For Texas Brokers and Brokerages
We coordinate files for your agents the same way we do for a single agent: one owner per file, a backup on every file, and the agent copied on everything. Files reach your desk complete and organized for your review. You supervise your agents, approve the file and sign off on the commission disbursement; we’re administrative support.
See transaction coordination for brokerages, ask about volume pricing, and download the free Texas Broker Compliance Checklist, with TREC rules and current form numbers.
Becoming a Transaction Coordinator in Texas
If you want to do this work yourself, our self-paced TC training course teaches the same contract-to-close workflow we use on Texas files: TREC deadlines, document checks, title and lender follow-up, and closing. It ends with a certificate of completion. Start with how to become a transaction coordinator or the TC career quiz.
Ready to Get Started?
Onboarding is same day or next day: sign a little paperwork, email us your contracts and addenda, and we’ll get started. Fill out the short form below and we’ll get right back to you.
Call: (713) 364-4382
Texas Metros We Serve
Every Texas metro has its own paperwork. Houston files carry MUD and flood questions; coastal deals add windstorm coverage; the suburbs run on builder contracts. We have local pages for Houston, Dallas–Fort Worth, Austin, San Antonio, Galveston, El Paso, Corpus Christi, the Rio Grande Valley, Lubbock, Waco, Killeen–Temple, Bryan–College Station and Tyler & Longview.
Working rural property? Download the free Farm & Ranch Transaction Checklist.